Operations & Systems Support Assisstant

Help Build the Backbone of a Growing Civil Construction Business

Elite Earthmoving & Civil is a rapidly growing civil construction company delivering projects across South East Queensland.

We’re looking for a highly organised and proactive Operations & Systems Coordinator to support our Operations & Allocations Manager and help keep the business running smoothly.

This is not a standard administration role.

You’ll be involved in fleet and workshop coordination, allocations support, operational administration, reporting, systems management and continuous improvement initiatives.

The ideal candidate will be confident working with numbers, systems and technology, while also being willing to roll up their sleeves and handle the day-to-day tasks that keep operations moving.

We’re looking for someone who takes ownership, enjoys solving problems and wants to grow with a business long-term.

Key Responsibilities
Fleet & Workshop Coordination

• Assist with fleet allocation and tracking

• Coordinate servicing schedules and maintenance requirements

• Log, track and follow up defects and repairs

• Maintain fleet, plant and asset records

• Support workshop scheduling and job card administration

• Ensure maintenance records remain accurate and compliant

Operations & Allocations Support

• Support daily allocations and resource scheduling

• Assist with plant, truck and crew coordination

• Step into allocation functions when required

• Coordinate trade bookings and operational requirements

• Act as a key support person to the Operations & Allocations Manager

Data, Reporting & Administration

• Accurate data entry across operational systems

• Docket entry, reconciliation and record management

• Assist with job costing and reporting

• Maintain reliable and accurate operational data

• Support project tracking and performance reporting

• Assist with purchasing, purchase orders and supplier coordination

Systems, Technology & Continuous Improvement

• Identify opportunities to improve efficiency and workflows

• Assist with implementing new systems and processes

• Use technology and AI tools where appropriate to streamline administration and reporting

• Contribute ideas that improve operational performance across the business

About You

• Highly organised with strong attention to detail

• Confident working with numbers, systems and data

• Able to manage multiple priorities and changing demands

• Strong communication and problem-solving skills

• Takes ownership and follows tasks through to completion

• Interested in technology, systems and continuous improvement

• Previous experience in operations support, administration, fleet, logistics, transport, construction or a similar industry is highly regarded

Why Join Elite?

• Work directly with company leadership

• Be trusted with real responsibility

• Variety and challenge in your day-to-day work

• Opportunity to help shape systems and processes

• Genuine career growth opportunities

• Supportive team environment within a growing business

Growth Opportunity

We’re looking for someone who wants to grow with the business, not just fill a position.

As Elite continues to expand, opportunities may exist to progress into senior operations, systems, project support or management positions.

How to Apply

Along with your resume, please answer the following questions:

1. Tell us about a time you improved a process, solved an operational problem, or introduced a better way of doing something. What was the situation, what did you do, and what was the outcome?

2. Tell us about a time you used technology, automation, AI or a system improvement to make a task faster, easier or more accurate. What did you do and what was the result?