Construction

Job Details<ul style="list-style-type:disc;"><li style="text-align:justify;">Job Title: Contract Administrator</li><li style="text-align:justify;">Company: FAIRWAY BUILDING PTY LTD T/A Total Fitouts Perth South</li><li style="text-align:justify;">Location: Maddington, WA</li><li style="text-align:justify;">Employment Type: Full-Time, Ongoing</li><li style="text-align:justify;">Salary: AUD $79,500 - $83,500 per annum + Superannuation</li></ul>About the RoleWe are seeking an experienced and highly organised Contract Administrator to support the successful delivery of commercial fitout projects from project commencement through to practical completion and close-out.Working closely with the Director, Project Managers, clients, consultants, subcontractors and suppliers, the Contract Administrator will be responsible for administering construction contracts, coordinating contractual documentation and variations, monitoring project costs and contractual deadlines, supporting procurement and payment processes, and maintaining accurate project records.The successful candidate will have a sound understanding of commercial construction contract administration and the ability to coordinate multiple projects and stakeholders in a fast-paced commercial fitout environment. <h3>Benefits</h3>What We Offer<ul style="list-style-type:disc;"><li style="text-align:justify;">Competitive salary plus superannuation</li><li style="text-align:justify;">Full-time, ongoing employment</li><li style="text-align:justify;">Opportunity to work across a diverse portfolio of commercial fitout projects</li><li style="text-align:justify;">Collaborative and professional project environment</li><li style="text-align:justify;">Exposure to projects across multiple commercial sectors</li><li style="text-align:justify;">Opportunities for ongoing professional development and career progression</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li style="text-align:justify;">Administer commercial construction contracts throughout the project lifecycle, from contract award through to practical completion and project close-out.</li><li style="text-align:justify;">Prepare, review, issue and maintain client, subcontractor and supplier contracts, ensuring contractual documentation is accurate, complete and executed within required timeframes.</li><li style="text-align:justify;">Maintain contract registers, project files and document control systems in accordance with contractual and company requirements.</li><li style="text-align:justify;">Coordinate contract execution, amendments and extensions where required.</li><li style="text-align:justify;">Coordinate the preparation, assessment and administration of contract variations, including maintaining variation registers and supporting documentation.</li><li style="text-align:justify;">Liaise with clients, subcontractors and Project Managers regarding variation requests, pricing, supporting documentation and approvals.</li><li style="text-align:justify;">Monitor variation costs and ensure approved changes are accurately reflected in project and contract records.</li><li style="text-align:justify;">Coordinate administrative and contractual activities across multiple commercial fitout projects and monitor key project milestones, deliverables and contractual deadlines.</li><li style="text-align:justify;">Assist Project Managers in monitoring project progress against approved programmes and contractual requirements.</li><li style="text-align:justify;">Monitor project budgets, commitments and expenditure using Simpro, Buildxact and other relevant project management systems.</li><li style="text-align:justify;">Process and review subcontractor payment claims and supplier invoices for verification and approval.</li><li style="text-align:justify;">Reconcile project costs against approved budgets and contract values and assist with maintaining accurate commercial records.</li><li style="text-align:justify;">Liaise with clients, subcontractors, consultants, suppliers, certifiers and regulatory authorities regarding contractual and project administration matters.</li><li style="text-align:justify;">Respond to routine contractual enquiries, coordinate requests for information and escalate significant contractual matters to the Director or Project Manager where required.</li><li style="text-align:justify;">Coordinate documentation associated with Building Permits, Planning Approvals and other statutory or project approval requirements.</li><li style="text-align:justify;">Liaise with local councils, certifiers and relevant authorities regarding project approvals and documentation.</li><li style="text-align:justify;">Monitor compliance with contractual obligations, project specifications and applicable project requirements.</li><li style="text-align:justify;">Prepare contract status reports, variation reports, project reports and management updates.</li><li style="text-align:justify;">Manage project correspondence, drawings, specifications, schedules and contractual documentation, ensuring appropriate document and version control.</li><li style="text-align:justify;">Maintain accurate electronic and hard-copy project records and ensure relevant documentation is accessible to authorised project team members.</li><li style="text-align:justify;">Provide commercial and administrative support to Project Managers and the Director throughout the delivery of commercial fitout projects.</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li style="text-align:justify;">A Bachelor's degree in Business Administration, Construction Management, Project Management or a related discipline is desirable, together with at least one year of relevant experience in contract administration, project coordination or construction administration within the construction industry.</li><li style="text-align:justify;">Alternatively, an AQF Associate Degree, Advanced Diploma or Diploma in Construction Management, Business Administration, Project Management or a related field, together with at least one year of relevant experience in contract administration, project coordination or construction administration within the construction industry; or</li><li style="text-align:justify;">Where the applicant does not hold a relevant formal qualification, at least three years of relevant experience in contract administration, project coordination or construction administration within the construction industry may substitute for the formal qualification requirement.</li><li style="text-align:justify;">Demonstrated experience in administering commercial construction contracts, including contract documentation, variations, subcontractor documentation, payment claims and project cost records.</li><li style="text-align:justify;">Sound knowledge of commercial construction contracts and contract administration processes.</li><li style="text-align:justify;">Experience working on commercial construction or commercial fitout projects will be highly regarded.</li><li style="text-align:justify;">Experience using project and contract management systems such as Simpro and/or Buildxact will be highly regarded.</li><li style="text-align:justify;">Knowledge of planning approvals, building permits and construction compliance requirements is desirable.</li><li style="text-align:justify;">Strong organisational, administrative and document management skills, with the ability to maintain accurate contractual and project records.</li><li style="text-align:justify;">High level of attention to detail and accuracy in preparing, reviewing and maintaining contractual and project documentation.</li><li style="text-align:justify;">Strong written and verbal communication skills, with the ability to liaise professionally with clients, consultants, subcontractors, suppliers, Project Managers and regulatory authorities.</li><li style="text-align:justify;">Ability to manage competing priorities, contractual deadlines and administrative requirements across multiple commercial construction or commercial fitout projects simultaneously.</li><li style="text-align:justify;">Ability to work independently and collaboratively with Project Managers and other members of a multidisciplinary project team.</li></ul>

Annual

Do you have the legal right to work in Australia for this full-time, permanent position?

Do you have at least 1 year of previous experience within commercial construction or commercial fitout projects?

Looking for an experienced Contract Administrator

Contract Administrator

Full time

<h2>The Role</h2>The Contract Administrator prepares, interprets, maintains, and reviews contracts on behalf of MMD Advisory and its clients, and administers those contracts throughout their full lifecycle, from award to close-out. The position is responsible for the accuracy, completeness, and currency of contract documentation, registers, and compliance records, and for keeping contract administration processes on schedule across all active engagements.The position reports to the Commercial Manager. Technical cost, measurement and entitlement decisions are made by the Commercial Manager; this position administers, documents and progresses those decisions.<h2>Key Responsibilities</h2>Contract preparation and documentation<ul><li>Prepare, assemble and issue contract documentation, including head contracts, subcontracts, consultancy agreements, purchase orders and deeds of variation, using the practice's approved templates and precedents.</li><li>Interpret contract terms and respond to routine queries from project teams, contractors and suppliers on scope, obligations, timeframes and process.</li><li>Manage contract execution: circulation, signature, counterpart collection, stamping and filing.</li><li>Maintain the practice's contract precedent library and template register.</li></ul>Contract lifecycle administration<ul><li>Maintain the contract register across all client engagements: parties, values, dates, key milestones, expiry dates, option periods, and renewal dates.</li><li>Run contract kick-off, mobilisation and close-out processes, including checklist completion and handover documentation.</li><li>Track and escalate approaching expiries, milestones and notice deadlines to the Commercial Manager and project teams.</li><li>Administer contract close-out, including release of retention and security, warranty and defects documentation, and final file archiving.</li></ul>Variations and change administration<ul><li>Develop, review and process variations to contracts, work orders and purchase orders, and prepare the associated documentation for approval.</li><li>Maintain variation and change registers, and report on variations to work orders raised against each contract.</li><li>Negotiate routine commercial and administrative terms of variations within delegated authority, referring matters of cost, measurement or entitlement to the Commercial Manager.</li></ul>Compliance and contractor oversight<ul><li>Monitor contractor and subcontractor compliance with contract obligations, including insurances, bank guarantees, bonds, licences, statutory declarations and required certifications.</li><li>Maintain currency of all compliance documentation and issue reminders and requests ahead of expiry.</li><li>Oversee contractor administrative performance against contract requirements and report exceptions.</li><li>Prepare and issue contractual notices and correspondence at the direction of the Commercial Manager, and maintain the notices register.</li></ul>Purchase orders and payment administration<ul><li>Administer the purchase order and contract approval workflow: raising, routing, tracking and communicating approvals to internal and external stakeholders.</li><li>Administer the payment process: receipt and registration of claims, circulation for assessment, issue of payment schedules within statutory timeframes, and coordination with Finance to ensure payment in accordance with contract terms.</li><li>Reconcile purchase order and invoice discrepancies and resolve them with suppliers and project teams.</li><li>Maintain cost allocation accuracy in the practice's cost management system and serve as the system superuser and first-line support for project teams.</li></ul>Reporting and data<ul><li>Collect and analyse contract and project data, and report on contract metrics, approval turnaround times, compliance status, and project outcomes.</li><li>Prepare and review submissions, registers, and reports related to the practice's contract administration activities.</li><li>Develop and maintain reporting tools and templates to measure key contract metrics.</li><li>Advise senior management on matters requiring attention and implement their decisions.</li></ul>Stakeholder liaison<ul><li>Work with project managers, architects, engineering professionals, owners, contractors and suppliers to ensure contract administration requirements are met to programme.</li><li>Act as first point of contact for administrative and process enquiries relating to contracts under management.</li></ul><h2>About You</h2><h4>Essential requirements</h4><ul><li>AQF Diploma, Advanced Diploma or Associate Degree in Construction Management, Business, Contract Management or a related discipline; or at least three years' relevant experience in contract administration.</li><li>Demonstrated experience administering construction contracts and subcontracts through their full lifecycle.</li><li>Demonstrated experience maintaining contract registers, compliance records and approval workflows.</li><li>Proficiency with contract and cost management systems and advanced spreadsheet skills.&nbsp;</li><li>Close attention to detail and demonstrated accuracy in documentation.</li><li>Strong written and verbal English.</li></ul>

Contract administrator needed for major construction project in Sydney

<h1>Earthmoving Plant Operator (General)</h1>Occupation: Earthmoving Plant Operator (General)Location: Karratha, Western AustraliaSalary: $80,000–$90,000 per annumEmployment Type: Full-time<h3>About the Opportunity</h3>ACE Electrical Australia is seeking an experienced Earthmoving Plant Operator (General) to join their team in Karratha, Western Australia.The successful applicant will operate a range of earthmoving plant and equipment in support of electrical, communications, underground utility and infrastructure projects across the North West. This is an excellent opportunity for a reliable, safety-focused and experienced operator looking to join an established company with a strong presence in the region.<h3>About the Company</h3>ACE Electrical Australia is an established electrical contracting company based in Karratha, Western Australia, providing electrical, communications and utility infrastructure services across the North West. The company specialises in HV/LV electrical works, cable installation and jointing, testing, fault finding and underground utility construction.<h3>About the Role</h3>As an Earthmoving Plant Operator (General), you will be responsible for safely and efficiently operating and maintaining earthmoving plant and equipment across utility infrastructure and construction projects.Key ResponsibilitiesOperate excavators, loaders, skid steers and other earthmoving equipmentCarry out excavation, trenching, loading, spreading and levelling activitiesSupport underground electrical, communications and utility infrastructure worksExcavate trenches and prepare work areas for cable and utility installationSelect, fit and remove appropriate plant attachmentsOperate plant in accordance with site plans, drawings, markers and instructionsConduct pre-start inspections and report equipment faults or defectsCarry out basic plant servicing, cleaning, lubrication and refuellingPerform minor adjustments and basic repairs where requiredMaintain plant, equipment and work areas in a safe and orderly conditionFollow workplace health and safety, environmental and site-specific requirementsWork closely with electricians, tradespeople, supervisors and other construction personnelAssist with general civil construction and utility infrastructure activities as requiredComplete operational records and documentationWork independently and as part of a teamPerform overtime and additional hours when required<h3>Skills and Experience</h3>Relevant earthmoving plant operator tickets, licences and/or nationally recognised competenciesDemonstrated experience operating earthmoving and mobile plantExperience in civil construction, excavation or utility infrastructureProven experience operating excavators, loaders, skid steers or similar equipmentExperience with different plant attachments and hydraulic controlsExperience undertaking excavation, trenching, loading, levelling and earthmoving activitiesAbility to work from drawings, plans, site markers and verbal instructionsStrong understanding of safe plant operation and workplace health and safety requirementsAbility to conduct pre-start inspections and identify equipment faultsBasic knowledge of plant servicing, lubrication, cleaning and refuellingCurrent HR Driver's Licence is desirableGood communication and interpersonal skillsAbility to work independently and as part of a teamReliable, professional and safety-focused attitudeFlexibility to work overtime and across different project requirements<h3>Essential Requirements</h3>Relevant plant operation tickets, licences and/or nationally recognised competenciesDemonstrated experience operating earthmoving plantAbility to safely operate around heavy mobile plant and equipmentAbility to meet workplace and site safety requirementsAbility to successfully complete a pre-employment medicalAbility to successfully complete a drug and alcohol screenTwo contactable employment referees<h3>What Our Client Offers</h3>Full-time employment$80,000–$90,000 per annumStable employment with an established Karratha-based companySupportive and professional team environmentOpportunity to work on electrical, communications and utility infrastructure projectsVariety of earthmoving and construction activitiesCompetitive remuneration packageImmediate start for the successful applicant

ACE Electrical Australia is seeking an experienced Earthmoving Plant Operator (General) to join their team in Karratha, Western Australia.

Earthmoving Plant Operator (General)

Bondclad Facades is seeking an experienced Carpenter to join its construction team on a full-time basis. The successful candidate will undertake carpentry and associated façade installation works across commercial construction projects, working with timber, lightweight steel, wallboard, cladding substrates and other construction materials.The position requires the ability to interpret construction drawings and specifications, accurately set out and prepare materials, construct and install structural and non-structural components, and complete façade-related carpentry works to project specifications and required quality standards. <h3>Benefits</h3> <h3>Task & responsibilities</h3>&nbsp;<ul><li>Study construction drawings, specifications and project documentation to determine required materials, dimensions, layouts and installation procedures.&nbsp;</li><li>Select, measure and prepare timber, lightweight steel, wallboard and other construction materials required for carpentry and façade works.&nbsp;</li><li>Measure, cut, shape, assemble and fix materials using appropriate hand and power tools.&nbsp;</li><li>Construct and install timber and lightweight framing, support structures, backing systems and associated building components.&nbsp;</li><li>Install and secure exterior wall cladding, façade backing structures, sheathing and associated fixtures in accordance with drawings and specifications.&nbsp;</li><li>Fit and install door and window frames and associated façade interface components.&nbsp;</li><li>Assemble prepared materials and components to form structures and fittings ready for installation.&nbsp;</li><li>Check the alignment, levels, dimensions and trueness of completed structures and installed components.&nbsp;</li><li>Cut and form joints and accurately modify materials to suit site conditions and detailed construction requirements.&nbsp;</li><li>Undertake repairs, alterations and replacement of existing carpentry, façade and building components as required.&nbsp;</li><li>Work with timber, plywood, lightweight steel, laminates, metals and other materials commonly used in commercial façade construction.&nbsp;</li><li>Coordinate with site supervisors and other trades to ensure carpentry and façade works integrate correctly with surrounding building systems.&nbsp;</li><li>Maintain high standards of workmanship while complying with project specifications, WHS requirements and site procedures.</li></ul> <h3>Qualification & experience</h3><ul><li>AQF Certificate III in Carpentry, including relevant on-the-job training, AQF Certificate IV, or an equivalent relevant qualification.&nbsp;</li><li>Alternatively, at least three years of relevant carpentry experience may substitute for the formal qualification where applicable.&nbsp;</li><li>Demonstrated experience undertaking carpentry works within commercial construction environments.&nbsp;</li><li>Experience with façade, external cladding or building-envelope construction will be highly regarded.&nbsp;</li><li>Strong ability to read and interpret architectural drawings, construction plans and technical specifications.&nbsp;</li><li>Demonstrated ability to accurately measure, cut, assemble, install and repair structural and building components.&nbsp;</li><li>Experience working with timber, plywood, lightweight steel, wallboard, metals and associated construction materials.&nbsp;</li><li>Competence in the safe operation of carpentry hand tools and power tools.&nbsp;</li><li>Strong attention to accuracy, alignment, levels and quality of finished installations.&nbsp;</li><li>Ability to work effectively as part of a construction team and coordinate with supervisors and other trades.&nbsp;</li><li>Strong understanding of workplace health and safety requirements applicable to commercial construction sites.&nbsp;</li><li>Current White Card and any other licences or certifications required to perform the duties of the position.</li></ul>

Join Bondclad delivering high-quality carpentry and façade works across major commercial construction projects in NSW.

Carpenter

Are you ready to step into a role where your work truly matters? Join a highly reputable, family-run fit-out and refurbishment company delivering projects across offices, healthcare, hospitality, and industrial spaces — and make your mark on projects that everyone notices.We’re entering a major growth phase, and we want a driven, proactive Contract Administrator who thrives on responsibility, loves problem-solving, and isn’t afraid to take ownership of multiple projects. Here, you won’t be a cog in the machine — you’ll be at the heart of what makes projects succeed.Why Work With Us:<ul><li>Visible impact: Your contributions are recognised and rewarded — you’ll see the results of your work every day.</li><li>Diverse &amp; challenging projects: From office fit-outs to medical facilities and industrial upgrades — no two jobs are the same.</li><li>Autonomy &amp; responsibility: Take charge of contracts, budgets, and procurement while supporting teams to deliver their best work.</li><li>Supportive, ambitious culture: Small team, close-knit environment — directors are involved, respect your expertise, and high performers get noticed.</li><li>Career growth: Learn across multiple sectors, sharpen your skills, and accelerate your career.</li></ul>Responsibilities:<ul><li>Prepare, review and interpret contract terms and conditions for head contracts, subcontracts, supply agreements and professional services agreements.</li><li>Create clear and accurate scopes of work for subcontractors using drawings, specifications and contract documents.</li><li>Maintain accurate contract documentation, registers, correspondence and compliance records throughout the project lifecycle.</li><li>Support procurement activities, including scope development, tendering, evaluation, agreement preparation and ensuring compliance with company procedures and head contract requirements.</li><li>Administer subcontractor and supplier agreements, including assessing variations, delay/EOT claims, back charges and ensuring ongoing contractual compliance.</li><li>Ensure subcontractor obligations are met prior to payment, including insurances, securities, reporting requirements and other compliance documentation.</li><li>Monitor project costs, progress and financial performance, including forecasting, cost reporting, variance analysis and maintaining financial summaries.</li><li>Assist with preparation of payment claims, variations, payment schedules and contract‑related financial documentation.</li><li>Establish and maintain contract management controls such as variation registers, procurement registers and compliance tracking tools.</li><li>Keep multiple concurrent projects (typically 1–5 at varying stages) organised, on schedule and compliant with contractual and regulatory requirements.</li><li>Participate in project meetings and provide commercial and contractual advice to the Project Team.</li><li>Support the development and continuous improvement of commercial and contractual systems, processes and project strategies under the direction of the Commercial/Contract Manager.</li></ul>What Success Looks Like:<ul><li>Projects run efficiently and exceed client expectations.</li><li>Teams under your coordination perform at their best.</li><li>Contracts and documentation are accurate, complete, and proactive.</li><li>You’re seen as a trusted, professional point of contact by clients and subcontractors.</li></ul>What We’re Looking For:<ul><li>2+ years’ experience as a Contract Administrator in fit-out/construction projects and, or a related role;</li><li>Strong understanding of drawings (architectural, structural and services) with the ability to turn them into actionable tasks.</li><li>Knowledge and experience with managing Head contract and sub-contractors’ contracts</li><li>Proficient in Excel; experience with Procore and Microsoft Project a plus.</li><li>Excellent communication, organisation, and problem-solving skills.</li><li>University degree in Construction, Engineering, or studies in a related field is a plus but not essential.</li><li>Hungry, ambitious, and ready to make a visible impact.</li></ul>If you’re looking to take ownership, learn from diverse projects, and grow within a company that rewards high performance, we want to hear from you.PLEASE NOTE: For your CV to be considered, please include the following information:1. Desired salary2. Availability, including any notice periods you need to provide to your current employer3. Only CVs with relevant experience will be consideredApply today and take your career in construction to the next level.

We’re entering a major growth phase, and we want a driven, proactive Contract Administrator!

Contracts Administrator

As a Contract Administrator you will support the delivery of construction projects by managing contract documentation, monitoring contractual obligations, coordinating stakeholders, and assisting with procurement, document control and project close-out activities. Strong organisational skills, attention to detail and the ability to manage multiple priorities are essential. Multiple Positions Available. <h3>Benefits</h3><ul><li>Full-time permanent position (38 hours per week)</li><li>Competitive remuneration of $80,000 plus superannuation per annum</li><li>Overtime available</li><li>Excellent opportunities for career advancement and professional growth</li><li>Supportive team environment within a dynamic and expanding business</li></ul> <h3>Task & responsibilities</h3><h4>Contract Administration</h4><ul><li>Administer construction contracts, subcontracts and related contractual documentation.</li><li>Review and interpret contract conditions, scopes of work and project requirements.</li><li>Monitor contractual obligations, milestones, notices and key dates.</li><li>Prepare, issue and maintain contractual correspondence and records.</li><li>Maintain contract registers and project administration systems.</li><li>Identify and escalate contractual issues, risks and non-compliance matters.</li></ul><h4>Subcontract Administration</h4><ul><li>Prepare and administer subcontract agreements and supporting documentation.</li><li>Review subcontractor quotations, scopes of work and contract documentation.</li><li>Monitor subcontractor compliance with contractual obligations.</li><li>Coordinate progress claims and payment documentation.</li><li>Maintain subcontractor licences, insurances and compliance records.</li></ul><h4>Variations &amp; Contractual Claims</h4><ul><li>Prepare, assess and administer contract variations.</li><li>Maintain variation, claims and extension of time registers.</li><li>Review variation submissions against contractual requirements.</li><li>Monitor project delays and events giving rise to contractual entitlements.</li><li>Ensure contractual notices and supporting documentation are submitted within required timeframes.</li></ul><h4>Contract Documentation &amp; Reporting</h4><ul><li>Maintain accurate contract files, registers and project records.</li><li>Prepare contract status reports and project correspondence.</li><li>Coordinate the distribution, filing and control of contractual documentation.</li><li>Assist with project completion documentation, final accounts, warranties and defects records.</li></ul><h4>Compliance &amp; Stakeholder Coordination</h4><ul><li>Ensure contract administration activities comply with contract conditions and project procedures.</li><li>Liaise with project managers, subcontractors, consultants and suppliers regarding contractual matters.</li><li>Monitor contractor compliance and contractual performance.</li><li>Maintain records supporting the company's contractual position.</li></ul> <h3>Qualification & experience</h3>Qualfication at the level of Australian Qualification Framework Diploma or above, OR at least three years of experience in lieu of qualification. With one year of full time experience in the last five years in the occupation or closely related fields

Join a leading property developer administering construction contracts and subcontract agreements from tender to completion.

The Contract Administrator is responsible for providing comprehensive contractual, commercial and administrative support throughout the lifecycle of construction projects. The position plays a key role in ensuring that construction contracts are properly administered, project documentation is accurate and current, contractual obligations are monitored, and commercial matters are addressed in a timely and effective manner.Working closely with Project Managers, Construction Managers, site personnel, subcontractors, consultants, suppliers and clients, the Contract Administrator will assist in managing contracts from pre-construction and procurement through to project completion and finalisation.The role requires strong attention to detail, sound knowledge of construction processes and contractual principles, excellent organisational skills, and the ability to manage multiple projects, deadlines and stakeholders simultaneously.&nbsp; <h3>Benefits</h3>Salary: $80,000 to $90,000 plus Super depending on experience <h3>Task & responsibilities</h3>Contract Administration•&nbsp;&nbsp;&nbsp;&nbsp;Administer construction contracts in accordance with contractual terms, project requirements and company procedures.•&nbsp;&nbsp;&nbsp;&nbsp;Review and interpret construction contracts, subcontracts, purchase orders and related contractual documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor contractual obligations, milestones, deliverables, notices and key dates to ensure compliance.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain accurate and up-to-date contract registers and project records.•&nbsp;&nbsp;&nbsp;&nbsp;Prepare, issue and track contractual correspondence, notices and other formal documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Assist Project Managers and senior management with identifying contractual risks, obligations and potential areas of dispute.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain comprehensive records of variations, claims, extensions of time, notices and other contractual matters.Subcontractor and Supplier Management•&nbsp;&nbsp;&nbsp;&nbsp;Assist with the preparation, negotiation and administration of subcontractor and supplier agreements.•&nbsp;&nbsp;&nbsp;&nbsp;Review subcontractor quotations, scopes of work and contractual documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor subcontractor performance against agreed scope, programme, quality and contractual requirements.•&nbsp;&nbsp;&nbsp;&nbsp;Coordinate the submission, assessment and approval of subcontractor claims and progress payments.•&nbsp;&nbsp;&nbsp;&nbsp;Assist in resolving contractual and commercial issues with subcontractors and suppliers.•&nbsp;&nbsp;&nbsp;&nbsp;Ensure subcontractor documentation, insurances, licences, compliance records and other required information are maintained.Project Cost and Commercial Administration•&nbsp;&nbsp;&nbsp;&nbsp;Assist with monitoring project budgets, commitments, expenditure and forecast costs.•&nbsp;&nbsp;&nbsp;&nbsp;Review and process progress claims, invoices and payment documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Assess claims against contractual requirements, supporting documentation and completed works.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain variation registers and assist with the preparation, pricing and assessment of variations.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor approved and pending variations and their impact on project costs and profitability.•&nbsp;&nbsp;&nbsp;&nbsp;Assist with the preparation of cost reports, financial forecasts and commercial reports for management.•&nbsp;&nbsp;&nbsp;&nbsp;Identify discrepancies between project budgets, actual expenditure and contractual commitments and escalate issues where appropriate.Variations, Claims and Extensions of Time•&nbsp;&nbsp;&nbsp;&nbsp;Coordinate the preparation and submission of variation claims in accordance with contractual requirements.•&nbsp;&nbsp;&nbsp;&nbsp;Review variations submitted by subcontractors and assess them against the relevant scope and contract.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain detailed variation and claims registers.•&nbsp;&nbsp;&nbsp;&nbsp;Assist with the preparation and assessment of extension of time claims.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor project delays, changes in scope and other events that may give rise to contractual entitlements.•&nbsp;&nbsp;&nbsp;&nbsp;Ensure contractual notices are prepared and submitted within prescribed timeframes.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain supporting documentation and evidence for variations, claims and delay events.Project Documentation and Reporting•&nbsp;&nbsp;&nbsp;&nbsp;Maintain organised and accurate project files, registers and contractual records.•&nbsp;&nbsp;&nbsp;&nbsp;Prepare regular contractual and commercial reports for Project Managers and senior management.•&nbsp;&nbsp;&nbsp;&nbsp;Assist in preparing project documentation for internal reviews, client meetings and commercial negotiations.•&nbsp;&nbsp;&nbsp;&nbsp;Coordinate the distribution and filing of drawings, specifications, contracts, correspondence and other project documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Ensure documentation is appropriately recorded and accessible throughout the project lifecycle.•&nbsp;&nbsp;&nbsp;&nbsp;Assist with project close-out, including final accounts, defects documentation, warranties, releases and other completion requirements.Compliance and Risk Management•&nbsp;&nbsp;&nbsp;&nbsp;Ensure contract administration activities comply with applicable legislation, contractual requirements, company policies and project procedures.•&nbsp;&nbsp;&nbsp;&nbsp;Assist in identifying contractual, commercial and project risks.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain appropriate records to support the company's contractual position.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor compliance with insurance, licensing, safety and other contractual requirements relevant to subcontractors and suppliers.•&nbsp;&nbsp;&nbsp;&nbsp;Escalate significant contractual, financial or operational risks to senior management.&nbsp; <h3>Qualification & experience</h3>•&nbsp;&nbsp;&nbsp;&nbsp;Relevant Diploma qualification or higher•&nbsp;&nbsp;&nbsp;&nbsp;At least 12 months of work experience in contract administration within the construction industry•&nbsp;&nbsp;&nbsp;&nbsp;Experience administering construction contracts, subcontractor agreements and project documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Experience with variations, progress claims, procurement and project cost reporting.•&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of Australian construction industry practices and contractual requirements.•&nbsp;&nbsp;&nbsp;&nbsp;Experience working with construction project management and document control systems.&nbsp;

The Contract Administrator manages contract and commercial administration for construction projects, including documentation, progress claims, variations, procurement, cost tracking, and stakeholder coordination. The role supports compliance and timely project delivery.Work locations may vary depending on project requirements, and the role may involve working across different construction sites as directed by the employer. <h3>Benefits</h3><ul><li>Competitive salary based on skills and experience.</li><li>Full-time, long-term employment opportunity.</li><li>Supportive and professional work environment.</li></ul> <h3>Task & responsibilities</h3>The successful candidate will be responsible for administering contracts across our projects, including but not limited to:<ul><li>Preparing, reviewing, and administering contracts, tenders, purchase orders, and variations</li><li>Monitoring contract performance and ensuring compliance with contractual terms and conditions</li><li>Preparing and processing progress claims, payment schedules, and cost reports</li><li>Liaising with clients, subcontractors, and suppliers on contractual and commercial matters</li><li>Maintaining accurate contract records, documentation, and correspondence</li><li>Assisting in the management of project budgets, timelines, and deliverables</li><li>Identifying, assessing, and helping to resolve contractual disputes, claims, and variations</li><li>Ensuring compliance with legal, regulatory, and company requirements</li><li>Preparing regular reports on contract status and financial performance for management</li><li>Supporting the procurement of materials, services, and subcontractor engagements</li></ul> <h3>Qualification & experience</h3>Requirements<ul><li>Minimum 1 year of experience as a Contract Administrator or in a similar construction contracts/commercial role</li><li>Diploma or degree in Construction Management, Quantity Surveying, Business, or a related field (or equivalent experience)</li><li>Sound understanding of construction contracts, procurement, and cost-control processes</li><li>Strong numeracy, analytical, and documentation skills</li><li>Proficiency with Microsoft Office and contract/project management software</li><li>Excellent communication and negotiation skills</li><li>Strong work ethic, attention to detail, and reliability</li></ul>

We are seeking a detail-oriented Contract Administrator to support contract management, project coordination and commercial administration.

Contracts Management


                        
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For employers, Y-Jobs is backed by advanced recruitment technology to improve recruitment marketing and compliance. It's also supported by a growing number of partnerships, giving Y-Jobs greater reach via other job boards across the Workinitiatives network with no extra effort.

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                                                        Solve your labour shortage, improve your recruitment marketing and streamline your compliance with Y-Jobs. All features are included, plus you’ll be connected to thousands of candidates in both Australia and overseas. Simply register and start posting today!
                                                    

Find your ideal job in Australia simply by uploading your resume and letting our technology find job matches made for you across our ecosystem of job boards.

Y-Jobs is a part of the Workinitiatives network


                    
                    Looking to solve your labour shortage? Promote your job opportunities to Working Holiday Makers with Y-Jobs’ portal and fast track your recruitment efforts today!
                
                

Jobs in Australia

Construction

8 available jobs

Contract Administrator

Contract Administrator

Earthmoving Plant Operator (General)

Carpenter

Contracts Administrator

Contract Administrator

Contract Administrator

Contract Administrator