Project Administrator

Empire Project Management Services Pty Ltd

ABN: 62 604 658 639

Salary: AUD $80,000 per annum + Superannuation

Empire Project Management Services Pty Ltd is a Sydney-based client-side project management consultancy delivering projects across the industrial, commercial, hospitality, hotel, and mixed-use sectors.

We are seeking a motivated and organised Project Administrator to join our growing team on a full-time basis. Working closely with Project Managers and key stakeholders, the successful applicant will support the planning, coordination, monitoring, and delivery of construction projects, ensuring key milestones, timelines, and project objectives are achieved.

This role offers an excellent opportunity to gain exposure to a diverse range of projects and build a long-term career within the project management and construction industry.

Benefits

Work with a growing client-side project management consultancy on a diverse range of construction projects, from industrial developments to hotels and commercial projects.
Gain exposure to all stages of the project lifecycle and work alongside experienced project management professionals.
Opportunities for professional development, career progression, and long-term growth.
Competitive salary of AUD $80,000 plus superannuation.

Task & responsibilities

Assist Project Managers in the planning, coordination, and delivery of construction projects throughout the project lifecycle.
Develop, monitor, and maintain project programs, schedules, milestones, and critical deliverables to ensure projects are completed on time and within scope.
Track project progress against key performance indicators, identifying potential delays, risks, and issues and escalating them where required.
Coordinate communication between clients, consultants, contractors, subcontractors, and other project stakeholders to facilitate efficient project delivery.
Prepare project status reports, progress updates, meeting agendas, minutes, and action registers for internal and external stakeholders.
Monitor project timelines and ensure all project activities are progressing in accordance with approved programs and contractual requirements.
Assist with project planning, resource allocation, procurement scheduling, and construction sequencing activities.
Maintain project management systems, registers, and documentation to ensure accurate project reporting and governance.
Support risk management, quality assurance, and compliance processes throughout the project lifecycle.
Work closely with Project Managers to ensure project objectives, milestones, and client expectations are achieved.

Qualification & experience

A relevant Diploma or higher qualification in Project Management, Business Administration, Construction Management, Engineering, Management, or a related field.
At least one year of full-time relevant work experience as a Program or Project Administrator, Project Coordinator, Project Support Officer, Contract Administrator, or in a similar role.
Strong organisational, communication, and stakeholder management skills.
Proficiency in Microsoft Office Suite and project management software.
Ability to manage multiple tasks, maintain accurate project documentation, and work effectively within a team environment.