Executive Assistant

The Department of Communities brings together the services and functions of disability services, child protection and family support, community initiatives and regional services reform.

Communities is a nationally recognised Accredited Carer Friendly Employer through the Carers + Employers program. The program defines best practice standards by creating a carer friendly workplace, enabling staff to balance work and care, while continuing to contribute to the wellbeing of individuals, families and the community.

The Opportunity

As an Executive Assistant you will be responsible for providing high level executive support to the Executive Director,.

This position is responsible for but won’t be limited to:

• Delivering high-level confidential executive support, including complex diary/email management, correspondence screening, and ensuring responsive, high-quality stakeholder communication.
• Coordinating and preparing executive materials such as briefings, correspondence, reports, agendas, minutes, and meeting documentation, ensuring readiness for decision-making and follow-up actions.
• Managing information and workflow systems, including record keeping, tracking databases, and file management, to monitor progress and ensure timely responses across the Directorate.
• Providing administrative and operational coordination, including travel arrangements, invoice processing, committee support, and general office functions.
• Supporting projects and stakeholder engagement by maintaining project files, assisting with reports and presentations, and fostering effective relationships with internal and external stakeholders.

There are currently 1 x permanent position available and one [1] fixed term full-time position available for 3 months with possibility of extension.

Join the Department of Communities

Apply online by clicking the ‘Apply for Job’ button (above and below) and provide the following documents in Word or PDF format only:

1. A current resume/CV.
2. A two [2] page written application addressing all the Essential Work Related Requirements (Selection Criteria) as stated on the JDF.

For technical difficulties while applying online, general recruitment enquiries, or to request any document in an alternative format, please contact Kate Cottingham, HR Advisor, via email *************@communities.wa.gov.au.

We can also be contacted via the National Relay Service on the following numbers:

TTY/voice calls - 133 677

Speak & Listen - 1300 555 ***

SMS relay - 0423 677 ***

Integrity and Honesty The public sector is built on a strong foundation of integrity where employees act ethically, and public sector bodies promote and maintain integrity. 

In line with Communities policies, applicants may be asked for consent to undergo criminal record screening and integrity checks during the application process. For more information on these requirements, click here.  

Equity and Diversity

Communities welcome applications from people from a diverse range of backgrounds and lived experiences, including Aboriginal and Torres Strait Islanders, people with disability, people with diverse sexualities and genders, youth, women, and people from culturally and linguistically diverse backgrounds.

Please let us know if there are adjustments we can make to allow you to fully participate in the application and interview process, as well as in the workplace. Please contact Kate Cottingham at *************@communities.wa.gov.au.

If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

Lodgement is system generated. Any emailed applications or late submissions on or after 4:00pm will not be accepted.

Attachments:
- Application Form
- Information for Job Applicants.pdf
- JDF - Executive Assistant (Disability Engagement Stewardship Policy Reform) - Level 4

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