Executive Assistant

About Us

Vortex Property Group is a boutique developer-builder dedicated to supporting business growth within a family-oriented environment. We pride ourselves on fostering a collaborative, approachable, and professional culture. We are seeking a proactive and driven individual whose professionalism, confidence, and initiative will be highly valued and contribute to the continued success of our team. 

Your Purpose  

You'll work directly with a Founder & Managing Director running multiple companies and projects in a fast-paced, high-expectation environment. The work is complex, deadlines matter, and accountability is non-negotiable. We're looking for someone who thrives in this setting, not someone who needs protecting from it. 

You'll be the person who keeps everything moving, managing priorities across multiple businesses, preparing the Founder & Managing Director for high-level meetings, drafting sharp communications, coordinating stakeholders, and stepping in confidently when decisions can't wait.

When the Founder & Managing Director is unavailable, you act with authority, and people take you seriously.  

What you will do:  

• Own the Founder & Managing Directors schedule, emails, and any action items diligently 

• Anticipate needs and solve problems before they escalate  

• Manage priorities and deadlines across multiple businesses 

• Prepare for and follow through on executive and board meetings 

• Represent the company and Founder & Managing Director's in his absence - supporting the team and ensuring nothing slips  

• Fast correspondence that reflects the Founder & Managing Director's voice - clear, direct, and professional 

• Coordinate with lawyers, accountants, consultants, banks, and suppliers 

• Drive accountability when teams or timelines slip 

• Improve systems, processes, and communication flow 

• Take ownership of ad-hoc projects and deliver outcomes 

• Decipher complex tasks and projects, ensuring that outputs are comprehensible 

• Assist with data entry and ensure Founder & Managing Director’s emails and documents are filed 

About you: 

• You're an experienced EA who operates with confidence, discretion, and commercial awareness. 

• You don't wait to be told, you see what needs doing and handle it 

You'll bring: 

• 4-5+ years' experience supporting senior executives in fast-paced environments 

• Strong judgement, attention to detail, and follow-through 

• The ability to manage competing priorities without dropping standards 

• Confidence managing up and challenging when required 

• Strong Microsoft Office and SharePoint skills 

• A calm, professional presence under pressure  

• Familiarity with the local Sydney area (Hurstville) is considered a plus. 

This role is not for you if you:  

• Need detailed instructions for every task 

• Want predictable, low-pressure work 

• Avoid responsibility or decision-making 

• See yourself purely as support staff 

Why Join Us? 

• Benefit from supportive leadership with a friendly team culture.  

• Gain unique exposure to both the operational and financial parts of the business.  

• Enjoy significant variety in your day-to-day tasks, ensuring no two days are the same.  

• You will be highly valued and integral to a family run business where you will have opportunities to broaden your skills 

You will be trusted. You will be challenged. You will grow. 

How to Apply 
 
If you are an organised, proactive, and professional EA who wants to support a growing development group, this role is for you! 

Click APPLY NOW and send us your resume along with a cover letter answering the questions below, outlining why your amazing team-player nature makes you the perfect fit for Vortex. 

1. Please provide us with an example of your experience working for a small business where you had a variety of additional tasks outside of your role description. 

1. Explain a situation where you were issued a task that evolved and shifted to a different direction. How did you handle it? 

 
We look forward to receiving your application.  

Vortex Property Group are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.