Administration Assistant

This is a permanent full-time position commencing ASAP

The Wheatbelt Education Regional Office provides support and advice to 69 schools across the region.

We are a small team who work collaboratively in service of our schools, communities and families. Education regional offices provide information on local public school options, special programs and services such as school psychology, behaviour centres, home education and reporting students not attending school.

The Role

In this role, you will support the Director of Education and team within the Northam office with a range of administrative functions, including calendar and email management for the Director, maintaining spreadsheets and databases, managing agendas and minutes for meetings, and maintaining effective filing systems for corporate information. You will play a vital role in supporting communication and documentation processes, handling correspondence, drafting responses, and preparing reports for routine matters. Your ability to manage incoming calls, visitor enquiries, and appointments will contribute to a well-coordinated office environment.

Additionally, you will assist with travel arrangements and event management, ensuring bookings and documentation are accurately prepared, and support financial tasks such as payment of accounts, credit card reconciliation, and expenditure monitoring as needed.

Professional Benefits

We are located Northam and our employees enjoy a range of benefits which include: 

• 12% employer contributed superannuation.
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments) 

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Colin Fergusson, Coordinator Regional Operations, Wheatbelt Education Region on (08) 9622 02***or by emailing ***************@education.wa.edu.au

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Eligibility

To work with us, you must: 

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain or hold a current Working with Children Check as determined by the Director of Education.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Step 2: Attach your documents

Your application should include: 

• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• A three (3) statement addressing the following selection criteria as outlined in the attached JDF:
  1. Demonstrated well developed knowledge and experience in administrative and clerical functions.
  2. Demonstrated well developed keyboarding and computer skills including a working knowledge of databases, spreadsheets and word processing.
  3. Demonstrated organisational skills with the ability to use initiative and work independently and as part of a team.
  4. Demonstrated well developed verbal communication skills with the ability to liaise effectively with officers at all levels.
  5. Demonstrated knowledge of and experience in account payments and monitoring expenditure for a work unit.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 41***for assistance.

Advertised Vacancy Number: DOE1045431 

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Friday, 19 June 2026