Contract Manager

• Prepare, review, maintain, Negotiate and update halal certification agreements ,contracts and related documentation.
• Interpret and negotiation of variations to contracts to stakeholders.
• Overseeing work by contractors and  reporting to management.
• Coordinate site audits, surveillance audits, internal audits, and certification renewals.
• Manage audit schedules, compliance records, corrective action reports, and document control systems.
• Liaise with clients, auditors, exporters, manufacturers, and international halal authorities regarding certification and compliance matters.
• Responds to inquiries and resolves problems concerning contracts, projects, agreements provided, and persons affected
• Assist in maintaining internal quality assurance and compliance systems.
• Support communications and documentation requirements relating to international halal authorities and accreditation bodies.
• Analysing data, preparing reports, and sharing project outcomes with the senior management.
• Advises senior management on matters requiring attention and implementing their decisions.
• Undertake additional administrative, operational, and compliance duties relevant to the organisation.

Benefits

Professional growth, supportive team environment, exposure to international certification operations, career development, and industry experience.

• Work in a collaborative and supportive environment.
• A full-time position- work 38 hours per week.
• Annual salary and Superannuation will be paid by the employer into your nominated super fund. 
• 4 weeks of paid annual leave per year (plus leave loading in some cases). 
• 10-12 days of paid personal/carer's (sick) leave annually. 
• Paid public holidays (or penalty pay if you work those days). 

Task & responsibilities

•⁠  ⁠Prepare, review, administer and maintain contracts, certification agreements, service agreements and related commercial documentation. 

•⁠  ⁠Coordinate the execution, variation, renewal, extension and termination of contracts and certification service agreements. 

•⁠  ⁠Monitor contractual obligations, deliverables, milestones and performance requirements to ensure compliance with agreed terms. 

•⁠  ⁠Maintain contract registers, document management systems and contractual records. 

•⁠  ⁠Identify contract risks, discrepancies and compliance issues and provide recommendations to management. 

•⁠  ⁠Interpret contractual terms and conditions and provide guidance to internal stakeholders regarding contractual obligations. 

•⁠  ⁠Assist in negotiating contract terms, amendments, variations and service arrangements with clients and stakeholders. 

•⁠  ⁠Ensure all contracts are accurately documented, executed and stored in accordance with company procedures. 

•⁠  ⁠Liaise with clients, auditors, exporters, manufacturers, suppliers and internal departments regarding contractual and certification requirements. 

•⁠  ⁠Coordinate communication relating to contract implementation, renewals, amendments and compliance matters. 

•⁠  ⁠Respond to enquiries concerning contractual arrangements and resolve issues within delegated authority. 

•⁠  ⁠Ensure contractual activities align with halal certification standards, accreditation requirements and company policies. 

•⁠  ⁠Support the administration of certification-related agreements and service delivery arrangements. 

•⁠  ⁠Assist in coordinating site audits, surveillance audits, certification renewals and corrective action processes where contractual obligations apply. 

•⁠  ⁠Maintain compliance documentation and records required by accreditation bodies and international halal authorities.

Qualification & experience

• AQF Diploma or higher Level Qualification 
•  1–2 years relevant experience in contract administration, compliance, auditing coordination, documentation management or administrative support                                                                                                                             

•  Knowledge of compliance and quality assurance systems
• Strong contract administration and documentation skills
• Client communication and stakeholder management skills
• Ability to coordinate audits and manage schedules
•  Strong organizational and record management abilities
•  Proficiency in Microsoft Office and document control systems 
•  Ability to work independently and meet deadlines
•  Attention to detail and problem-solving skills.