Contract Administrator

Epic Air Commercial Pty Ltd is looking for a Contract Administrator to support air‑conditioning projects by managing contract documentation, coordinating communication with suppliers, subcontractors, and clients, and assisting with day‑to‑day project administration to ensure accurate records, timely processing of documents, and compliance with company procedures.

This full‑time position is based in Melrose Park, Sydney, and offers a salary of $77,000–$85,000 + super for the right candidate.

Benefits

• Stable full‑time role within an established HVAC services company.
• Opportunity to support contract and project documentation across office and field operations.
• Exposure to a variety of residential and commercial air‑conditioning projects.
• Collaborative work environment with consistent administrative and project coordination needs.
• Hands‑on experience supporting contract processes in a busy service‑based business.

Task & responsibilities

• Manage and administer contracts and project documentation
• Prepare, review, and process contractual agreements
• Coordinate with suppliers, subcontractors, and clients
• Monitor project progress and ensure compliance with contract requirements
• Assist with procurement processes and cost control
• Maintain records, reports, and correspondence related to contracts
• Support project managers and operational teams with administrative and contractual matters
• Participate in training on company systems, contract procedures, and project workflows

Qualification & experience

• Minimum 1 year experience in contract administration, project coordination or administrative support
• Exposure to construction, HVAC or service‑based project environments (preferred)
• Strong skills in document management, record‑keeping and communication
• Ability to coordinate with suppliers, subcontractors and clients
• Understanding of basic procurement processes and cost tracking
• Ability to support project managers with administrative and contractual tasks
• Proficiency with office software and willingness to learn company systems
• Strong organisational skills and attention to detail