Administration and Reception Assistant

About Varley Transport

A trusted leader in the transport industry delivering high-quality logistics solutions. Our culture is built on teamwork, trust, and a shared commitment to exceptional outcomes for clients, colleagues, and community.

Are you a people-first administrator who thrives when no two days are the same? Varley Transport is looking for a motivated Reception & Office Administration Assistant to become the welcoming face and organisational backbone of our Forrestdale office.

"Flexibility, teamwork, and a can-do attitude are how we get the job done — together."

Sitting at the heart of our operations, you'll provide essential day-to-day support across reception, transport scheduling & operations, human resources, and our senior management team. This is a genuinely varied role offering real exposure across multiple business functions — ideal for someone eager to grow and make their mark in a close-knit team.

What you'll do

Reception & General Office

• Be the first point of contact — greet visitors professionally and manage incoming calls and emails with a warm, prompt approach

• Maintain a tidy, welcoming reception area and coordinate meeting room bookings and catering

• Manage mail, couriers, office supplies, and stationery stock levels proactively

• Maintain accurate physical and electronic filing systems and provide overflow admin support across the business

Scheduling & Operations Support

• Support the scheduling team with data entry and record-keeping to keep our transport operations running smoothly

• Liaise with drivers on paperwork and admin queries in a professional manner

• Assist with flight bookings for regional drivers

Management Team Support

• Assist the Group Operations Manager with diary management, meeting coordination, and preparation of materials

• Prepare, format, and proofread documents, reports, presentations, and correspondence

• Take and distribute meeting minutes; coordinate internal events and driver briefings

• Support the preparation of internal safety communications and maintain the company's document control register

• Handle all sensitive information with the utmost discretion and confidentiality

What we're looking for

• Minimum 1–2 years' demonstrated experience in a general administration or office support role

• Excellent verbal and written communication skills — professional, clear, and friendly

• Strong computer literacy across Microsoft Office Suite (Word, Excel, Outlook) with the ability to learn new systems quickly

• High attention to detail and a proven ability to juggle multiple tasks and competing priorities

• Exceptional organisational skills and the ability to work both independently and as part of a team

• Professional telephone manner and a warm, welcoming approach to front-of-house duties

• Genuine enthusiasm, positive energy, and a motivated, can-do attitude

• Current Australian driver's licence

Bonus if you have

• Experience in the transport, logistics, or resources sector (highly regarded)

• Familiarity with workforce management platforms such as TANDA or similar

• Exposure to fatigue management documentation or heavy vehicle compliance administration

• Certificate III or IV in Business Administration or a related discipline

• Experience supporting HR or recruitment processes

• Exposure to scheduling or fleet administration environments

Why join Varley Transport?

• Genuine variety every day — no two days are alike in this multi-function role

• Work alongside a supportive, close-knit team that values your contribution from day one

• Forrestdale location — well-connected to the southern Perth metro area

• A culture built on teamwork, trust, integrity, respect, excellence, and accountability

• Grow your skills across administration, operations, and business support in a real-world transport environment

How to apply

Click Quick Apply to submit your application. Please include an up-to-date resume and a brief cover letter telling us why you're the right fit for Varley Transport. We'd love to hear about the experiences that make you a standard in a busy, varied admin environment.

Only shortlisted applicants will be contacted. Varley Transport is an equal opportunity employer.