Accounts and administration executive

We are looking for a highly organised and proactive Accounts & Administration Executive to join our growing car rental business based in Punchbowl, NSW.

This is a varied role suited to someone who enjoys administration, customer service, accounts management, and coordinating day-to-day business operations. You’ll play a key role in managing customer accounts, vehicle administration, fleet tracking, and supporting the smooth running of the business.

What you’ll be doing

• Managing customer payments, including direct debit systems, payment follow-ups, and overdue accounts

• Monitoring and maintaining accounts receivable/payable, invoices, and financial records

• Tracking and managing the company vehicle fleet, including registrations, green slips, insurance renewals, servicing schedules, and maintenance requirements

• Handling tolls, fines, and infringement notices, ensuring these are allocated and resolved promptly

• Liaising with insurance brokers, mechanics, service providers, and suppliers regarding vehicle repairs, claims, and maintenance

• Managing inbound and outbound customer calls and responding to enquiries professionally

• Preparing reports, maintaining spreadsheets, and ensuring accurate data entry across internal systems

• Assisting with monthly reconciliations and general accounting support

• Coordinating administration tasks to ensure efficient day-to-day operations

• Supporting directors with additional ad-hoc tasks as required

What we’re looking for

• Previous experience in accounts, administration, operations, office management, or fleet management roles

• Strong proficiency in Microsoft Excel and confidence using software systems and tracking platforms

• Experience using accounting software such as Xero, MYOB, or similar (preferred but not essential)

• Excellent organisational skills with strong attention to detail

• Ability to manage multiple responsibilities and work independently

• Strong communication skills and confidence dealing with customers, suppliers, and service providers

• Basic understanding of vehicles and willingness to learn about fleet management processes

• Current Australian Driver’s Licence required

• Strong problem-solving skills and ability to work in a fast-paced environment

What we offer

We’re building a fast-growing business and looking for someone who wants to grow with us long term. We offer:

• Flexible working arrangements

• Opportunity for career growth and increased responsibility

• Supportive and dynamic work environment

• Ability to make a real impact within a growing company

• Ongoing learning and professional development opportunities

About us

We are a growing car rental and vehicle finance business, providing flexible transport solutions to customers across Sydney. Our focus is on delivering exceptional customer service, maintaining reliable vehicles, and creating smooth, hassle-free experiences for our clients.

As our business continues to expand, we are looking for someone organised, reliable, and motivated to become an important part of our team.