Office Manager

Icon International Pty Ltd is seeking an organised and proactive Office Manager to oversee the daily administrative and operational functions of the business. The successful candidate will play a key role in ensuring efficient office operations, supporting senior management, coordinating administrative systems, and maintaining effective communication across departments.

This role is ideal for a motivated professional with strong organisational and leadership skills who can manage office processes in a fast-paced pharmaceutical and healthcare distribution environment.

Benefits

• Competitive remuneration package 
• Stable full-time employment with a growing organisation 
• Supportive and collaborative workplace culture 
• Opportunity for career progression and professional development 
• Exposure to international business operations and healthcare distribution networks 
• Modern office environment located in Burleigh Heads 
• Work with an organisation committed to innovation, quality, and operational excellence

Task & responsibilities

• Plan, organise, and coordinate office administrative procedures and business operations. 
• Supervise administrative staff and allocate duties to ensure efficient workflow and productivity. 
• Monitor office systems, procedures, and record management processes to improve operational efficiency. 
• Coordinate procurement and maintenance of office equipment, supplies, and facilities.  
• Assist management with budgeting, reporting, scheduling, and operational planning activities. 
• Maintain administrative compliance with workplace policies, procedures, and regulatory requirements. 
• Liaise with suppliers, service providers, customers, and internal departments regarding operational matters. 
• Support recruitment, onboarding, staff coordination, and personnel administration functions. 
• Manage correspondence, business documentation, filing systems, and confidential company records. 
• Ensure workplace health and safety procedures and office standards are maintained. 

Qualification & experience

• AQF Associate Degree, Advanced Diploma, or Diploma qualification in Business Administration, Management, or a related field is desirable. 
• Minimum 1 years of experience in relevant field.
• Relevant work experience in office administration or office management may substitute for formal qualifications. 
• Previous experience in an administrative leadership or office coordination role preferred. 
• Strong organisational, communication, and time management skills. 
• Ability to manage multiple priorities and maintain accuracy in a fast-paced environment. 
• Proficiency in Microsoft Office applications and office management systems. 
• Experience within pharmaceutical, healthcare, logistics, or distribution industries will be highly regarded. 
• Ability to work independently and collaboratively within a professional team environment.