Senior Accounts Payable Clerk

About the role
In this role, you will support Council’s purchasing and payment processes through the accurate and timely management of suppliers, invoices and payments. Working in a collaborative team environment, you will provide excellent customer service, resolve queries, and help ensure Council’s financial operations run smoothly and efficiently.

Work type: Fixed Term Full-time (until 8 January 2027)
Classification: Band 5 $83,436 pa plus super pro rata (from 1 July 2026)

Key responsibilities include:

• Use of Council’s financial system Oracle (Accounts Payables module) and Procure to Pay process to ensure supplier information and related activities are accurate and compliant with the City’s Procurement Policy, compliance and audit requirements.
• Management and storage of all incoming electronic invoices and AP related financial records in a secure and efficient manner.
• Tracking of invoice turnover and Aged Trial Balance to meet Statutory & Council’s payment terms.
• Specialised knowledge to process, verify and reconcile high volumes of invoices using Council’s financial system to ensure invoices meet audit and legal requirements.
• Resolution of rejected payments.
• Reconciliation of supplier statements including follow up of outstanding invoices and credits.

About you
To be successful in this role, you will have a relevant tertiary qualification in a commerce, accounting, or finance discipline, or demonstrated experience in a similar role within a comparable organisation.

Essential:

• Comprehensive knowledge of financial software systems and demonstrated proficiency in using a large, computerised accounts payable systems (e.g. Oracle Financials).
• Ability to process high volumes of data on a recurring basis.
• Knowledge and experience in end to end purchasing to pay processes in a large organisation environment 5. Experience working in an organisation which processes a high volume of invoices across a diverse range of services daily.
• An understanding of basic accounting principles and procedures.
• Demonstrated customer focus effectively communication skills both verbal and written.
• Skilled data entry both in speed and accuracy with strong attention to detail.
• Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities   
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion  
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

We are the City
From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Enquiries:  Price Jaeger | Team Leader Accounts Payable | *******@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at *******@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

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